Google Drive – How to Share a Folder on Google Drive- Details

Google Drive – How to Share a Folder on Google Drive

Google Drive entails a File storage space offered by Google prepared to work effortlessly with Google’s apps for word processing, spreadsheets, and presentation, e.t.c.

Once you have Google account 15GB of free cloud storage on Google Drive is assigned, with bigger storage amounts given for a fee. Google Drive enables you to freely share documents and files with google account user.

Recently, you can create folders in Google Drive and fill them with files that consist of similar items, together with documents, slide presentations, spreadsheets, drawings, and PDFs.

What you are required to do to collaborate with others in Google Drive is to generate a folder. Use this to create a folder in Google Drive:

• At the top of the Google Drive screen click the New button
• Choose a Folder in the drop-down menu.
• Enter a name for the folder in the field provided.
• Then, click Create.

How to Share Your Folder

Since you have created a folder follow this guide to share

• Click on your folder in Google Drive to open it.
• Locate My Drive  > [name of your folder] and a small downward arrow at the top of the screen.
• Then, click on the arrow. 
• Click on Share in the drop-down menu.  
• Type in the email addresses of the person you are sharing the folder with. If you prefer, click Get shareable link to receive a link you can email to anyone you want to access the shared folder.  
• Again assign permissions to the people you invite to the shared folder. Each person can be designated to View Only, or they can Organize, Add & Edit.
• Lastly, click Done.

Looking for Files in Google Drive

It is essential you give your files meaningful names, with that all you will do is just use the search bar and find it using the names.

Everyone with editing access can edit your shared docs live, all at the same time. The interface has a few quirks here and there, but it’s still much faster for sharing documents than using Share Point’s check-in/check-out system.

Guideline to Add Documents to the Created Folder 

Using the folder and sharing preferences set up, it’s quite easy to share your files.

Click My Drive at the top of the folder screen to return to the screen that displays the files you have uploaded. 

With its setting, your Google Drive shows you all your files, shared or not, and organizes them by the date they were most recently edited. Click and drag any document to the new folder to share it. 

Any file, folder, document, slide show, spreadsheet, or item inherits the same sharing privileges as the folder.

Add any document, and boom, it’s shared with the group. Anyone with editing access to your folder can do the same thing and share more files with the group.

You can use the same method to make subfolders for organizing the content within the shared folder. That way you don’t end up with a huge group of files and no method of sorting them.